Task Managing In A Modern World
For a successful project you need two things: A good idea and a good task manager. A good task manager enables you to keep track of all important project parts. Today’s projects are multi user projects. This means that multiple users are working on different project parts and after everything’s done, it’s all put together. But how to manage and organize your project and users? What should you take care of?
Split your project into different parts and you will have identified your tasks. It’s important that these tasks are only small actions which are clearly understandable. This avoids mistakes which delay the project’s progress.
It’s easier to start with easy, uncomplicated tasks and push the more difficult ones back. In general tasks are depending on results of prior tasks. Therefore you need a priority system which helps everyone to understand what should be done first and what next task builds on the existing results. So set priorities to get the important things done first.
Set deadlines. When you set deadlines, everyone knows about the project’s timetable. Without fixed deadlines, it’s very easy to move a task to the next day, which rises a project’s lifetime enormously.
Categorization of tasks helps everyone to understand what should be done. Set your individual categories like New, Mistake, Design and Testing. Additionally this helps you to group tasks together and assign them to the appropriate group which can do the job best.
Track progress. This ensures that done tasks are not re-done by others. Additionally a finished task gives you a good feeling. You will “feel” the progress of the project. Every time you look on the things that are already done, you will get an additional boost of motivation.
Work together and communicate. Communication is the most important part in a project with multiple participants and helps you to avoid misunderstandings. So when you start your project, give everyone of your team access to a communication channel, like email groups or an instant messaging system.
Gerard Schwabe is lead tech developer at soft-evolution, an innovative provider of team management software Pimero.
